A friend of mine, Jill, came to me a couple of weeks ago to ask me for help. She was in the midst of planning her parents\' 50th wedding anniversary. This is an event that should have been a joy to plan; her parents have been together for 50 years, and from what I can tell, they are still very much in love. It doesn\'t get much better than that. Anyway, Jill was in a harried state because the party was less than two weeks away and she felt like she didn\'t have a good enough handle on the party. I sat her down and asked her explain to me what she had accomplished so far. She proceeded to pull out a handful of Post_It Notes from her purse, and she dumped the wad on the table we were sitting at. \"What is this,\" I asked her. \"These notes have the stuff I\'ve been working on for the party,\" she replied. I remember looking at Jill, then looking at the pile of scrap paper that was her parents\' 50th anniversary party plan, and then shaking my head. This is an extreme case, but you\'d be surprised how unorganized people can be when it comes to preparing for important events.
The host has to make up his mind regarding the place where he intends the party to take place. If the budget is substantial, then no time should be wasted in booking a resort or hotel and these private vendors will help the host lessen up his or her work. In this regard, the leading vendors of the town should be contacted and the host has to choose among them, according to the quotations the vendors have given. If the vendor provides the food on the day of party, it will add to the expense. After estimating the price that a vendor demands for the place, a host should decide whether he should handle the food by himself or get a caterer. As the list of options increase, the checklist also increases in length, as the host should be trying out every possibility. For future correspondence with private vendors or caterers, new columns can be added for their contact details and other important information.